Track job costs with shared names
Use the same cost-code names for planned and actual costs. Choose codes that match how your team estimates, buys, and reviews work.
Use company cost codes, units, and unit costs in quotes, Budget, and takeoffs. Budget compares planned and actual costs by code.
Start with familiar categories
Use the starter list as a beginning, from general conditions to exterior improvements. It includes categories for sitework, concrete, carpentry, roofing, finishes, plumbing, and electrical.
Pair every item with the right unit. SF measures area, LF length, EA items, CY volume, and SQ roofing.
Make the list fit your company
Review the starter with the people who estimate, buy, supervise, and review costs. Combine items you never separate and add detail where it changes a decision.
Set the unit before entering costs. Clear names make Budget differences easier to understand.
Use the same codes through closeout
Choose the code and unit when you price reviewed quantities. Compare planned and actual costs by that code during the job.
Review the list after closeout. Split unrelated work and remove unused codes from the active list.
Willow Creek example
In a Willow Creek remodel, framing quantities use 06000 Carpentry and fixture counts use 15100 Plumbing. Keeping a unit with every quantity prevents an area measurement from becoming a fixture count. The project manager reviews the related Budget and purchase records under the same codes.
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Frequently asked questions
What is a construction cost code?
A cost code names a type of work, such as framing or plumbing. Use the same codes in estimates and budgets so you can compare planned and actual costs by category.
How detailed should a cost code list be?
Start with the categories your office reviews. Try the list on one quote and budget, then add detail where you need it.